HOA Master Association Board Meeting

Monday July 21, 2008

7:00 pm ñ 8:00 pm Wild Sage Common House

 

Present (people in gray did not attend):

Aaron Brockett - President

Nola Chow - Vice President

Tracey Pierce ñ Property Manager

Dave Secunda - Treasurer

Meryem Ersoz ñ At Large

Michael Klein ñ Secretary

Agenda Items

Topics with a * were not covered today but stay on for the next meeting

Property Management Points

Property Management Report (from Tracey)

 

     Financial Summary  - Through June 30, 2008

     Cash in Checking              $25,947.00

     Cash in Money Market       $5,128.00

     3 CDís totaling                 $15,436.00

     Total assets                       $46,511.00

 

Property management report

 

1. Small rock wall built at Holiday Park: bench, plants installed; irrigation monitored

                  a. Green Spaces Garden Services donated their time toward the

                  community effort to plant  the new trees ( HOAís lawn care co.)

2. Trees pruned at Hwy 36 drainage ditch and dead trees removed
3. Regular weeding maintenance of planter beds throughout property (Wild Earth)
4. Multiple irrigation repairs
5. ìPirated irrigationî at community gardens capped off
6. Knapweed dug out at Hwy 36 drainage ditch
7. Wonderland Hill Development re: water usage reimbursement for 16^th Street and Yaupon water meter  - Final phase of coming to agreement on amount owed the Master HOA
8. A third larger waste can appeared at the park which is being hauled by our vendor.  Increased charge by from $25.00 per time to $30.00 
9. Movies at Park schedule provided to lawn care co. to switch sprinklers off and on accordingly
10. $10,000 moved from checking to money market in July so not reflected in the above numbers

 

In Process

 

1. Waiting for additional feedback re: trees along south side of Yaupon 16^th Street strip and half of 15^th street strip
2. 16^th street drainage -  trying to get other bids on cleaning out (still) ñ (it has been weeded by lawn care co. All drainage areas cleaned of debris)

 

Board Feedback

 

1. 2 pocket gardens at Yaupon and 15^th Street ( South side of Yaupon, both E & W corner of 15^th St)  - these beds looks terrible in contrast to last year.  I would like to get a bid from Wild Earth on re-planting these beds with more xericscape type plants. Yes/No
2. Will be getting bids for snow removal within next 6 weeks ñ

                  a.  Do we want to get 3 bids or satisfied with Wards Snow Removal from

                       last season?

FYI

1. Per email ñ the cost to do a mailing to all homeowners within the Master HOA runs about $255.00 per time. 
2. Irrigation emergency contact number changed to 720-519-3232 Green Spaces Garden Services.  This is for MASTER HOLIDAY Association irrigation only

 

******************************************************

 

Tracey should include funds for 3-4 postcard mailings a year to all residents within the Holiday Master HOA in the 2009 budget.

 

Tracey to check on watering levels (also with the Parks folks) for the area in the Norteast side from the movie reels to the playground.

 

Tracey to get bid on 2 pocket gardens on Yaupon and 15^th . This was a requested for decision to the HOA Board (see item #1 under Board Feedback) and the members present voted yes to get the bid, unanimously.

 

Website*

Meryem has finished the website (http://www.holidayneighborhood.com ). Michael volunteered to be back up for updates to the site when Meryem is not available/out of town for some reason.

Meryem needs to add the contact info for the management companies for the different HOAs (available from Tracey) including Traceyís. Dave volunteered to help finding the contact info if not readily available.

Board also wanted to add a Holiday map to the website. Aaron thinks he can locate the old map that was there before and provide to Meryem.

 

Growing Gardens*

Growing Gardens is interested in starting a new pilot program to connect interested gardeners with under-used land that could become gardens. They're proposing that the HOA participate.

Board discussed the area adjacent to Hwy 36. This would require some initial setup by the HOA including providing water supply to that area. We are not ready for a vote on a proposal yet but Board decided to have Aaron continue with Dawn Dennison.

Holiday movies

On the movies, we should strive to get more people to know the website and sign-up on listserve for future movie and other HOA announcements. Ca. 140 people attended the first of three planned movies last week, Saturday. Next two are planned for August 2^nd and August 23^rd. Adds for the movies on the mailboxes didnít work well as they were taken down and the mailboxes seem to be actually owned by the US Postal Service. In the longer run we should look at obtaining a mailing list and send out postcards. ñ Nola will investigate.

Bike Path

The bike path/lane from 19^th Street does not logically link up with the bike path in Holiday. How can we improve on that? GoBoulder prioritizes and helps steer funding for building bike paths in Boulder. ñ Dave will talk to Landon and give GoBoulder a call.

Opening the Kids Playground

Dave will ask the City if the opening date for the playground can be coordinated with a ribbon cutting ceremony that the HOA can then organize (preferably with the next movie on August 2^nd ).

 

Next HOA Board Meeting is Wednesday September 3^rd 2008 at 7 pm.